Instructions to students for Collecting Regalia


Dear Degree Recipients,

Please note that in order to receive your degree in person, you have to be dressed in your academic regalia. The academic regalia will consist of gown, hood and cap. Timing and detailed Instructions for collecting regalia is provided here… You are required to pay Rs. 1470/- to the vendor, of which hiring charges are Rs. 170/- and the caution money deposit is Rs. 1250/- which will be refunded to you by the vendor after the convocation when you return the regalia in proper, un-damaged condition.

Please note if you will not be able to collect this gown on 25th March, 2015, you will not be able to take part in rehearsal on 25th March, 2015. Only those students will be given degree in person who have attended the rehearsal on 25th March, 2015. Hence the last reporting time for the convocation is 04:00 PM on 25th March, 2015. For collecting your entry passes you may come to SPA Bhauri campus between 10:00 AM to 01:00 PM or you may collect it from LHC, IISER campus between 02:00 PM to 04:00 PM.

Looking forward to seeing you here.

Thank you very much indeed for sending your registration form for attending the First Convocation on March 26, 2015. As you are aware, you are required to report on 25th March, 2015, hence, you may have already decided about your travel schedule.

Kindly inform us your travel schedule and inform if you require the hostel accommodation at Bhauri campus of SPA, Bhopal. Please note this accommodation can be offered to students only. In the modest hostel accommodation, the hostel mess will provide regular food for breakfast, lunch and dinner. Please note that you are mandatorily required to attend the rehearsal at IISER campus for which you need to report in the afternoon of 25th March, 2015. Hence, it may be convenient to stay at hostel of Bhauri campus.

If you require the accommodation, please inform us as early as possible but latest by 16th March, 2015. Send your travel plan so that a suitable arrangement can be made.

Dean (Academic Affairs)


March 25, 2015

  1. Graduands are requested to participate in the mandatory rehearsal on March 25, 2015 at 05:15 PM at Auditorium, L5, LHC, IISER Bhauri Campus. Reporting time is 04:30 PM sharp.

  2. Please collect entry passes for yourself, parents/spouse and other invited members between 10:00 AM to 01:00 PM from Office of Academic Affairs, SPA Bhauri Campus on March 25, 2015 or from LHC, IISER Campus. Please ensure that all your invitees carry government issued id cards. Please note that you may be denied entry in absence of proper id cards, invitation card and entry passes.

March 26, 2015

  1. Please reach the LHC (L4) by 02:30 PM on March 26, 2015. Please carry your entry pass and Institute issued ID cards.

  2. You should be dressed in your academic regalia. Please line up in an orderly fashion and follow instructions given by the faculty-in-charge till you are called out to join the academic procession.

  3. Maintain the solemnity of the function.

  4. Please limit your guests (parents/spouse/other invitees) to a total two. Also please have them carry their entry pass.

  5. The Convocation Ceremony is a sacred ceremony; please maintain decorum and dignity befitting the occasion.

  6. Children below 18 years are not allowed in the Convocation Hall (L5).

  7. Do not bring water bottles, juice cartons, and edible items into the auditorium.

  8. For security reason, you are not permitted to bring any electronic gadgets like cell phone, camera, tablets and bags etc inside the auditorium.

  9. Please ensure that your vehicles, if any, are parked in the parking lot only.

  10. The entire audience will remain standing at their respective seats as the Academic Procession enters and proceeds towards the dais, and will continue to remain standing until the end of the Institute prayer.

  11. The Chairperson, Board of Governors, will declare the First Convocation open, which will be followed by award of degrees.

  12. Degrees will be awarded to all degree recipients (whose names are printed in the Convocation Brochure).

  13. The candidates will line-up (in accordance with their roll numbers along the left (facing dais)) aisle and proceed as their names are called out by DOAA, to the podium via the left stairs, receive the degree, alight from the podium via the right stairs (DOAA office side), and return to their respective seats via the right aisle. While moving to the dais for receiving the degree from the Chairperson, Senate, they should bow to the dignitaries seated on the podium mid-stage, and also bow to the Chairperson, Senate before receiving the degree. Please ensure that at no time your back is turned to the dignitaries.

  14. The Chairperson, Senate will admit and charge them to be worthy of the degrees conferred on them.

  15. The Chairperson, Senate will read out the pledge in English and all the degree recipients will stand up and take the oath by reciting the same.

  16. The medals will then be presented by the Chief Guest.

  17. Audience will stand during the National Anthem.

  18. While Academic Procession will leave the auditorium, the audience will remain standing.

  19. The audience will exit the hall via the route instructed by the faculty ONLY when the announcement is made by the faculty member.

Academic Procession

The Academic Procession will consist of two groups, graduands and dignitaries. The graduands dressed in the academic regalia will assemble in the designated room and will line up for the procession at the designated times as instructed by a faculty member.

Once all graduands have occupied their seats in the auditorium, the dignitaries also donning academic regalia, led by the Registrar will proceed to the auditorium to occupy their seats on the dais.

Procession will be led by Registrar, followed by members of Board and Senate and then the Director, Chief Guest, Guest of Honour, Chairperson.

On the dias central place would have four chairs for the Chief Guest, Chairperson and Director. On one side external members of the Board of Governors would sit and on other side members of senate would occupy the seats. Academic procession will leave the hall in reverse order after the ceremony but would be led by Registrar.

Award of Degrees and Other Events

The entire audience will remain standing at their respective seats as the Academic Procession enters and proceeds towards the dais and will continue to remain standing until the end of the prayer. Following the prayer, dignitaries will be felicitated and the convocation will be opened by the Chairperson, Board of Governors. Thereafter, a report of the Institute will be presented by the Director. Thereafter, the award of degrees will commence.

Following the award of degrees, various medals will be presented by the Chief Guest.

The Chairperson, Board of Governors will then invite the Chief Guest to deliver the Convocation address. The National Anthem will then be played. Thereafter, the ceremony is declared closed and the procession leaves the hall".